Managing Jobs
Effectively manage your job postings throughout their lifecycle. Edit details, pause temporarily, close when filled, and reopen positions as needed.
Job Management Overview
Access your job management dashboard by navigating to Jobs > Manage Jobs from the main menu. Here you'll find all your jobs organized by status:
- Active: Currently published and accepting applications
- Draft: Saved but not yet published
- Paused: Temporarily stopped from accepting applications
- Closed: Filled or no longer active
- Scheduled: Set to publish at a future date
- Expired: Reached end date and automatically closed
Use the filters and search bar at the top to quickly find specific jobs by title, department, location, or date range.
Editing Published Jobs
You can edit any aspect of a published job at any time. Changes take effect immediately.
Navigate to Job
Go to Jobs > Manage Jobs and locate the job you want to edit. Click on the job title or the "Edit" button.
Make Changes
You can edit any field in the job posting:
- Job Title: Update role name
- Description: Refine job details
- Requirements: Add or remove qualifications
- Compensation: Update salary information
- Location: Change work location or remote status
- Application Questions: Modify screening questions
Editing a job doesn't affect applications already received. However, if you add new screening questions, existing applicants won't be asked to answer them retroactively.
Preview Changes
Click the "Preview" button to see how your changes will appear to candidates before saving.
Save Changes
Click "Save Changes" or "Update Job" to apply your edits. The job remains live with updated information immediately.
Bulk Editing
Edit multiple jobs at once (Professional and Enterprise plans):
- Select multiple jobs using checkboxes
- Click "Bulk Actions" dropdown
- Choose "Edit Selected"
- Modify common fields (category, department, status, etc.)
- Click "Apply to All Selected"
Pausing Jobs
Pause a job to temporarily stop accepting applications without closing it permanently. This is useful when you're reviewing current applicants or need to put hiring on hold briefly.
How to Pause a Job
- Navigate to Jobs > Manage Jobs
- Find the active job you want to pause
- Click the three-dot menu icon
- Select "Pause Job"
- Confirm your action in the popup dialog
What Happens When You Pause
- Job listing is removed from public search
- Candidates can no longer apply
- Job link redirects to "Position currently on hold" message
- Existing applications remain accessible
- All job data and analytics are preserved
- You can resume the job anytime
Use "Pause" for temporary holds with intention to resume. Use "Close" when the position is filled or you're no longer hiring for that role.
Resuming Paused Jobs
To resume a paused job:
- Go to Jobs > Manage Jobs
- Filter by "Paused" status
- Find the job you want to resume
- Click "Resume Job" or "Make Active"
- Job goes live immediately with original publish date maintained
Closing Jobs
Close a job when the position is filled or you're no longer hiring for that role. Closed jobs are archived and can be used as templates for future postings.
How to Close a Job
- Navigate to Jobs > Manage Jobs
- Locate the job to close
- Click the three-dot menu icon
- Select "Close Job"
- Choose a closure reason:
- Position Filled
- No Longer Hiring
- Budget Cancelled
- Other (specify reason)
- Optionally notify applicants of closure
- Confirm closure
What Happens When You Close
- Job is removed from all listings immediately
- No new applications can be submitted
- All application data is preserved and accessible
- Analytics and reports remain available
- Job is moved to "Closed" status
- You can reopen if needed later
Notifying Applicants
When closing a job, you can automatically notify all pending applicants:
- Position Filled: "We've filled this position. Thank you for your interest."
- Hiring Paused: "We've paused hiring for this role. We'll keep your application on file."
- Custom Message: Write your own closure notification
Always notify applicants when closing a job. It's professional, maintains your employer brand, and candidates appreciate the closure even if they weren't selected.
Reopening Closed Jobs
Reopen a previously closed job if you need to hire for the same position again.
Find Closed Job
Go to Jobs > Manage Jobs and filter by "Closed" status to view all closed positions.
Review and Update
Click on the closed job and review its details. Update any information that may have changed (salary, requirements, description).
Reopen Job
Click "Reopen Job". Choose to:
- Publish Immediately: Job goes live right away
- Save as Draft: Review further before publishing
- Schedule: Set a future publish date
Handle Previous Applications
Decide what to do with applications from the previous posting:
- Keep Archived: Previous applications stay with old posting
- Import: Bring previous applicants into reopened job
- Contact for Reapplication: Invite previous candidates to reapply
Creating New Job from Closed Template
Instead of reopening, create a new job using a closed job as a template:
- View closed job details
- Click "Use as Template"
- System creates new draft with all details copied
- Modify as needed and publish as new job
Benefits:
- Previous job and applications remain archived separately
- Fresh analytics and tracking for new posting
- Better for reporting and comparison
Quick Job Actions
Access common actions directly from the job listing:
View Applications
See all applications received for this job
View Analytics
Check performance metrics and insights
Share Job
Get shareable link or post to social media
Duplicate Job
Create a copy for similar positions
Export Data
Download job details and applications
Archive Job
Remove from active lists but keep data
Job Management Best Practices
Regular Reviews
Review active jobs weekly to ensure descriptions and requirements are current. Update as needed to maintain relevance.
Pause Instead of Close
If you're unsure whether to continue hiring, pause the job rather than closing it. This preserves momentum and search ranking.
Communicate Changes
If you make significant changes to a job (requirements, compensation), consider notifying applicants who already applied about the updates.
Use Templates
Save successful job postings as templates for faster creation of similar roles in the future. This ensures consistency and saves time.
Close Promptly
Close jobs as soon as they're filled. Leaving filled positions active wastes candidates' time and can damage your employer brand.
Frequently Asked Questions
Will editing a job affect its search ranking?
Minor edits don't affect ranking. The job maintains its original publish date. However, major changes (complete rewrite) may reset freshness signals slightly.
Can I recover a permanently deleted job?
Jobs are never permanently deleted - they're archived. You can always access closed jobs from your Manage Jobs page by filtering for "Closed" status.
How long can I pause a job before it's auto-closed?
Paused jobs don't auto-close. They remain paused indefinitely until you resume or manually close them. However, paused jobs beyond 90 days may require verification before resuming.
Can I transfer job ownership to another team member?
Yes (team accounts only). Go to job settings and change the "Job Owner" field. The new owner will receive all notifications and can manage the job fully.