Free AI-Powered Accounting Clerk Job Description Template (JD)

Download our 100% free, AI-generated, and ATS-optimized job description template for hiring accounting clerks. This professional template includes comprehensive responsibilities, qualifications, work arrangements, and required skills for accounting clerk positions - from entry-level to senior roles. Perfect for remote, hybrid, and onsite positions. Customizable for businesses of all sizes.

Accounting Clerk Job Description Template
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Salary Range

₹3,00,000 - ₹5,50,000 per year

Work Type

Full-time 40 hours/week

Location

Hybrid/Onsite Office-based with options

Experience

1-3 Years Bookkeeping/Accounting

About Our Company

We are a growing organization committed to financial excellence and operational efficiency. Our company culture promotes accuracy, teamwork, and continuous learning while maintaining the highest standards of integrity in all financial operations.

Company Overview

  • Established business with solid reputation
  • Team of dedicated professionals
  • Industry leader in our sector
  • Committed to operational excellence

Our Values

  • Accuracy and attention to detail
  • Supportive work environment
  • Integrity in financial reporting
  • Continuous improvement focus

Stability & Growth

Established company with opportunities for advancement

  • Steady business operations
  • Professional development
  • Career advancement paths

Team Environment

Collaborative accounting department with supportive leadership

  • Mentorship opportunities
  • Cross-functional learning
  • Supportive colleagues

Value-Driven

Commitment to accuracy and ethical financial practices

  • Ethical operations
  • Quality assurance
  • Process excellence

Job Overview

We are seeking a detail-oriented Accounting Clerk to join our finance team. The successful candidate will play a key role in maintaining financial records, processing transactions, and ensuring accuracy in day-to-day accounting operations. This position is ideal for someone with strong organizational skills who enjoys working with numbers and financial details.

Job-Designation Details

  • Reports to Accounting Supervisor
  • Working hours: 8:30 AM - 5:00 PM
  • Travel: None required
  • Start date: Immediate

Work Arrangements

  • Primary office-based position
  • Possible hybrid options after training
  • Works within accounting department team
  • Access to accounting software systems

Key Responsibilities

Accounts Payable & Receivable

  • Process and verify invoices, requisitions, and payment requests
  • Prepare and process accounts payable checks and electronic payments
  • Record and post customer payments and maintain customer accounts
  • Follow up on outstanding invoices and assist with collections when needed

Data Entry & Record Keeping

  • Enter financial data into accounting systems with high accuracy
  • Maintain organized filing system for financial documents and records
  • Perform regular data reconciliation to ensure accuracy
  • Assist with document management and retention procedures

Financial Operations Support

  • Assist with bank deposits and reconciliations
  • Help prepare financial reports and statements as needed
  • Support month-end and year-end closing processes
  • Participate in audit preparation by gathering necessary documentation

Qualifications & Requirements

Experience

Years Required 1-3 Years Relevant Experience
  • Experience in accounts payable/receivable
  • Experience with data entry and bookkeeping
  • Prior use of accounting software
  • Experience working in an office environment

Education & Certifications

Required Degree Associate's in Accounting or equivalent
  • High school diploma required
  • Associate's degree in accounting or equivalent preferred
  • Accounting/bookkeeping certification a plus
  • Relevant continuing education valued

Technical Skills

  • Proficiency in Microsoft Excel
  • Experience with QuickBooks or similar software
  • Data entry accuracy and speed
  • Basic understanding of accounting principles

Soft Skills

  • Strong attention to detail
  • Time management and organization
  • Clear communication abilities
  • Problem-solving orientation

Benefits & Perks

Health & Wellness

  • Health insurance options
  • Dental and vision coverage
  • Paid sick leave
  • Employee wellness program

Financial Benefits

  • Competitive hourly/salary rate
  • Performance-based incentives
  • 401(k) retirement plan
  • Annual salary reviews

Professional Development

  • On-the-job training
  • Skill development opportunities
  • Potential for advancement
  • Access to learning resources

Work-Life Balance

  • Paid time off
  • Paid holidays
  • Predictable work schedule
  • Possible hybrid work options

Work Environment

This position operates in a professional office environment with standard business equipment. The role involves regular office work with prolonged periods at a desk, working on a computer. The work environment is generally quiet and conducive to focus and concentration.

Workplace Setting

Professional office environment
Modern accounting systems
Ergonomic workstation
Organized filing systems

Company Culture

Supportive team environment
Attention to detail valued
Process-oriented approach
Collaborative atmosphere
Regular Hours

Standard business hours with minimal overtime required

Technology Resources

Up-to-date accounting software and office equipment

Team Structure

Work as part of an accounting team with clear supervision

FAQ Illustration

Frequently Asked Questions

What is an Accounting Clerk responsible for?

Accounting Clerks are responsible for maintaining financial records, processing transactions, and ensuring accuracy in accounting operations. Their duties typically include processing accounts payable and receivable, data entry, filing financial documents, reconciling accounts, assisting with financial reports, and supporting month-end closing processes. They work under the supervision of senior accounting staff and play a crucial role in maintaining the day-to-day financial operations of an organization.

What qualifications are needed to become an Accounting Clerk?

The typical qualifications for an Accounting Clerk include a high school diploma or equivalent, with an associate's degree in accounting or a related field preferred. Most employers look for candidates with 1-3 years of experience in bookkeeping or accounting, proficiency in Microsoft Excel and accounting software, strong attention to detail, and organizational skills. While not always required, bookkeeping certifications can be advantageous. Key technical skills include data entry, basic accounting principles, and familiarity with accounts payable/receivable processes.

What's the difference between an Accounting Clerk and a Bookkeeper?

While there is overlap between these roles, Accounting Clerks typically focus on specific accounting tasks like processing invoices, handling accounts payable/receivable, and data entry. Bookkeepers generally have broader responsibilities that include maintaining the complete set of financial records (the "books"), recording all financial transactions, reconciling accounts, and producing basic financial reports. In many organizations, the roles may be similar, but bookkeepers often have more experience and responsibility. Accounting Clerks might report to a Bookkeeper or Accountant in larger organizations.

What software skills are important for an Accounting Clerk?

Accounting Clerks should be proficient in Microsoft Excel for data manipulation and basic calculations. They should also have experience with accounting software such as QuickBooks, Sage, Xero, or similar programs used for financial record-keeping. Familiarity with Enterprise Resource Planning (ERP) systems like SAP or Oracle can be beneficial in larger organizations. Additional useful skills include experience with data entry programs, document management systems, and basic database operations. Comfort with learning new software applications is important as accounting technology continues to evolve.

What career advancement opportunities exist for Accounting Clerks?

Accounting Clerks can advance their careers in several ways. With experience, they may progress to Senior Accounting Clerk, Bookkeeper, or specialized roles such as Accounts Payable/Receivable Specialist. Further education and certifications can lead to positions like Staff Accountant, Accounting Supervisor, or even Financial Analyst. By gaining additional skills and qualifications (such as a bachelor's degree in accounting or finance), Accounting Clerks can work toward becoming Certified Public Accountants (CPAs) or pursue other accounting certifications. Many start in clerk positions to gain practical experience before advancing in the accounting field.

What is the typical salary range for an Accounting Clerk?

The typical salary range for Accounting Clerks in the United States is approximately $35,000 to $55,000 per year, depending on experience, education, location, industry, and company size. Entry-level positions generally start around $30,000-$35,000, while experienced Accounting Clerks can earn upwards of $45,000-$55,000. Location significantly impacts salary, with higher wages in metropolitan areas and regions with higher costs of living. Additional compensation may include benefits like health insurance, retirement plans, and paid time off. Some positions may offer performance bonuses or profit-sharing opportunities.

Can Accounting Clerk positions be performed remotely?

Increasingly, some Accounting Clerk positions can be performed remotely, especially as cloud-based accounting software becomes more prevalent. However, many companies still prefer on-site work for this role, particularly for entry-level positions that benefit from direct supervision and training. Hybrid arrangements are becoming more common, where clerks work partially in-office and partially remote. Fully remote positions typically require demonstrated experience, strong self-management skills, and proficiency with virtual collaboration tools. Companies with paper-based processes or specific security requirements may have limited remote work options for accounting staff.

What is the typical work environment for an Accounting Clerk?

Accounting Clerks typically work in standard office environments with regular business hours (9-5). The role involves extended periods at a desk using computers and accounting software. The work atmosphere is usually quiet and focused, conducive to detail-oriented tasks. Most Accounting Clerks work within a finance or accounting department where they interact with colleagues and may occasionally communicate with other departments. While the pace is generally steady, there may be busier periods during month-end closings or tax seasons when deadlines must be met.

What is the average salary range for Accounting Clerks in India?

In India, Accounting Clerks typically earn between ₹3,00,000 and ₹5,50,000 per year, depending on experience, location, and company size. Entry-level positions usually start around ₹2,50,000, while those with 2+ years of experience can earn up to ₹6,00,000 annually in larger organizations or metropolitan cities. Salaries are generally higher in major financial centers like Mumbai, Delhi, and Bangalore compared to smaller cities. Additional benefits often include health insurance, provident fund contributions, and performance bonuses.

How should I customize this Accounting Clerk job description template?

To customize this template, start by updating the company information to reflect your organization's specific industry, size, and culture. Modify the responsibilities section to highlight the specific accounting tasks relevant to your position, including any specialized software or processes used in your company. Adjust the qualifications to match your expectations for education, experience, and skills. Update the salary range and benefits to align with your compensation package. Consider adding industry-specific requirements if applicable (e.g., healthcare, manufacturing, non-profit). Finally, ensure that the work environment details accurately represent your workplace setting and arrangements.