Free AI-Powered Accounting Clerk Job Description Template (JD)

Accounting Clerks are responsible for maintaining financial records, processing transactions, and ensuring accuracy in accounting operations. Their duties typically include processing accounts payable and receivable, data entry, filing financial documents, reconciling accounts, assisting with financial reports, and supporting month-end closing processes. They work under the supervision of senior accounting staff and play a crucial role in maintaining the day-to-day financial operations of an organization.

The typical qualifications for an Accounting Clerk include a high school diploma or equivalent, with an associate's degree in accounting or a related field preferred. Most employers look for candidates with 1-3 years of experience in bookkeeping or accounting, proficiency in Microsoft Excel and accounting software, strong attention to detail, and organizational skills. While not always required, bookkeeping certifications can be advantageous. Key technical skills include data entry, basic accounting principles, and familiarity with accounts payable/receivable processes.

While there is overlap between these roles, Accounting Clerks typically focus on specific accounting tasks like processing invoices, handling accounts payable/receivable, and data entry. Bookkeepers generally have broader responsibilities that include maintaining the complete set of financial records (the "books"), recording all financial transactions, reconciling accounts, and producing basic financial reports. In many organizations, the roles may be similar, but bookkeepers often have more experience and responsibility. Accounting Clerks might report to a Bookkeeper or Accountant in larger organizations.

Accounting Clerks should be proficient in Microsoft Excel for data manipulation and basic calculations. They should also have experience with accounting software such as QuickBooks, Sage, Xero, or similar programs used for financial record-keeping. Familiarity with Enterprise Resource Planning (ERP) systems like SAP or Oracle can be beneficial in larger organizations. Additional useful skills include experience with data entry programs, document management systems, and basic database operations. Comfort with learning new software applications is important as accounting technology continues to evolve.

Accounting Clerks can advance their careers in several ways. With experience, they may progress to Senior Accounting Clerk, Bookkeeper, or specialized roles such as Accounts Payable/Receivable Specialist. Further education and certifications can lead to positions like Staff Accountant, Accounting Supervisor, or even Financial Analyst. By gaining additional skills and qualifications (such as a bachelor's degree in accounting or finance), Accounting Clerks can work toward becoming Certified Public Accountants (CPAs) or pursue other accounting certifications. Many start in clerk positions to gain practical experience before advancing in the accounting field.

The typical salary range for Accounting Clerks in the United States is approximately $35,000 to $55,000 per year, depending on experience, education, location, industry, and company size. Entry-level positions generally start around $30,000-$35,000, while experienced Accounting Clerks can earn upwards of $45,000-$55,000. Location significantly impacts salary, with higher wages in metropolitan areas and regions with higher costs of living. Additional compensation may include benefits like health insurance, retirement plans, and paid time off. Some positions may offer performance bonuses or profit-sharing opportunities.

Increasingly, some Accounting Clerk positions can be performed remotely, especially as cloud-based accounting software becomes more prevalent. However, many companies still prefer on-site work for this role, particularly for entry-level positions that benefit from direct supervision and training. Hybrid arrangements are becoming more common, where clerks work partially in-office and partially remote. Fully remote positions typically require demonstrated experience, strong self-management skills, and proficiency with virtual collaboration tools. Companies with paper-based processes or specific security requirements may have limited remote work options for accounting staff.

Accounting Clerks typically work in standard office environments with regular business hours (9-5). The role involves extended periods at a desk using computers and accounting software. The work atmosphere is usually quiet and focused, conducive to detail-oriented tasks. Most Accounting Clerks work within a finance or accounting department where they interact with colleagues and may occasionally communicate with other departments. While the pace is generally steady, there may be busier periods during month-end closings or tax seasons when deadlines must be met.

In India, Accounting Clerks typically earn between ₹3,00,000 and ₹5,50,000 per year, depending on experience, location, and company size. Entry-level positions usually start around ₹2,50,000, while those with 2+ years of experience can earn up to ₹6,00,000 annually in larger organizations or metropolitan cities. Salaries are generally higher in major financial centers like Mumbai, Delhi, and Bangalore compared to smaller cities. Additional benefits often include health insurance, provident fund contributions, and performance bonuses.

To customize this template, start by updating the company information to reflect your organization's specific industry, size, and culture. Modify the responsibilities section to highlight the specific accounting tasks relevant to your position, including any specialized software or processes used in your company. Adjust the qualifications to match your expectations for education, experience, and skills. Update the salary range and benefits to align with your compensation package. Consider adding industry-specific requirements if applicable (e.g., healthcare, manufacturing, non-profit). Finally, ensure that the work environment details accurately represent your workplace setting and arrangements.